Translated from the Korean original. Read the original
Managing Certificates and AS Manuals for Gyeonggi Inspections
· 4 min read
- Certificates
- AS Manual
- Standard Prices
- Traction Machine
- Safety Devices
- Document Management
Key points
- Elevator inspections verify not only whether components are installed but also certification compliance and replacement and maintenance history.
- Certificates should be linked by site, elevator unit, component, document, and history, and managed so they can be found when needed.
- The AS Manual is the reference document for maintenance procedures, organizing regular inspections, responses to abnormalities, and items to verify after component replacement.
- Differences between published standard prices and actual quotations can be explained by scope of work and used to improve quotation transparency and prevent disputes.
- Documents should be reviewed when components are replaced, materials are updated, or the person in charge changes, while maintaining consistent file names and update cycles.
⚠ CautionThis article explains general inspection criteria. For maintenance decisions on a specific installation, please also check that model’s manual and inspection criteria.
Inspections of elevator manufacturers, importers, and maintenance companies by Gyeonggi Province (경기도) show that on-site safety management standards do not end with documentation.
Maintenance companies and building managers must be able to check certificates, technical documents, AS Manuals, and standard price notices at any time, as well as the condition of the parts themselves. These materials are not merely documents for responding to inspections; they are operational materials that support actual maintenance decisions.
Inspections Examine Both the “Product” and the “Management System”
An on-site elevator inspection is not simply a procedure for checking whether parts have been installed.
It also checks which parts have been installed, whether they meet the appropriate certification and technical standards, and how their replacement and maintenance histories have been recorded.
Document management is particularly important for key parts directly related to safety, such as the Traction Machine, Safety Gear, Overspeed Governor, Buffer, and Electronic Interlock.
Even if personnel know the names of the parts on site, maintenance decisions may be delayed if they cannot find the relevant certificates or manuals. The same problem recurs when the person responsible changes.
Therefore, the key to inspection readiness is not so much “whether the materials exist” as “whether the correct materials can be found when needed.”
Certificates Should Be Stored and Linked to Individual Parts
Rather than keeping certificates together in a single file, it is more practical to manage them by linking them to the site, elevator number, and part category.
For example, if Traction Machine certificates, Overspeed Governor documents, and Safety Gear certificates are mixed together in one folder, urgent checks will take longer.
The following basic classification is recommended.
| Category | Management criteria |
|---|---|
| Site | Building name, elevator number, installation location |
| Part | Traction Machine, safety device, Overspeed Governor, Buffer, etc. |
| Document | Certificate, technical document, AS Manual, price notice |
| History | Installation, replacement, maintenance, inspection confirmation date |
Maintaining this structure makes it easier to update the relevant documents whenever a part is replaced in a particular elevator.
Even when paper documents are retained, it is advisable to keep digital copies as well. The site office, head office, and maintenance personnel should be able to check documents using the same file-naming standard.
The AS Manual Is the Reference Document for Maintenance Procedures
The usefulness of an AS Manual is limited if it is regarded only as a document to consult after a failure occurs.
It should be used as a reference document that sets out items to check before periodic inspections, the sequence of checks when unusual noise or vibration occurs, and the fastening and operating conditions to verify after replacement.
When maintaining a Traction Machine, multiple factors are reviewed together, including the braking section, rope contact condition, Sheave wear, and vibration transmission condition.
The operating conditions and reset procedures for the Safety Gear and Overspeed Governor must not be interpreted arbitrarily. The manufacturer’s documents and inspection standards must be checked together.
A visual inspection alone is also insufficient for the Buffer. It is safer to use the manual as the basis for managing items that must be checked repeatedly on site, such as oil leakage, fastening condition, and interference with surrounding components.
Standard Price Notices Help Ensure Quotation Transparency and Prevent Disputes
A standard price notice is not simply a price list.
It is a reference that maintenance companies and building managers can use when explaining the scope of part replacement, supply criteria, and the basis for calculating quotations.
The scope of work for elevator parts may vary depending on site conditions. Therefore, the standard price information and the actual quotation do not need to be identical, but the reasons for any differences must be explainable.
For example, distinguishing where parts supply, on-site removal, installation work, additional materials, and inspection-related work are included can reduce misunderstandings between the client and the maintenance provider.
It is also important to ensure that the standard price notice is the latest version. If an outdated file remains on site, it may cause confusion during actual quotation discussions.
Documents Become Practical Site Resources Only When an Update Cycle Is Set
Document management does not end after the documents have been organised once.
When parts are replaced, manufacturer documents are updated, or the person responsible changes, the storage system must also be updated.
In practice, it is advisable to check documents at the following four points.
- Immediately after a new installation or the replacement of a major part
- During preparations for a periodic inspection
- When a maintenance contract changes or responsibilities are handed over
- When notice is received that the manufacturer’s certificates, technical documents, or AS Manuals have been updated
File names should also be standardised. Names such as “final,” “latest,” and “revised” lose their meaning over time.
A more reliable method is to include the site name, elevator number, part category, document type, and year and month of issue or receipt.
Examples are as follows.
| Document | Example file-name structure |
|---|---|
| Certificate | SiteName_ElevatorNumber_PartName_Certificate_YearMonth |
| AS Manual | SiteName_PartName_ASManual_YearMonth |
| Technical document | SiteName_ElevatorNumber_PartName_TechnicalDocument_YearMonth |
| Standard price | Manufacturer_PartGroup_StandardPriceNotice_YearMonth |
Even rules of this level can improve the speed of inspection response. Most importantly, documents can still be found in the same way when the person responsible changes.
Stable elevator safety management requires part performance, on-site maintenance, and document management to work together. Inspection practices by local governments such as Gyeonggi Province (경기도) provide maintenance companies and building managers with an opportunity to review how they routinely manage their documents.
D&D Co., Ltd. ((주)디앤드디) and D&I Solution Co., Ltd. (디앤아이솔루션(주)) consider the systematic provision of technical documents, certificates, AS Manuals, and standard price notices related to key parts such as the Traction Machine, Safety Gear, Overspeed Governor, and Buffer to be fundamental to on-site operations. Parts can only be properly managed when the documents are organised.
Frequently asked questions
- Which documents should be organised first in preparation for an inspection?
- It is advisable to first organise the certificates, technical documents, and AS Manuals for each installed key part. Linking the standard price notices and replacement and maintenance histories to these documents will then make on-site response easier.
- Is it sufficient to keep only paper documents?
- Paper originals may need to be retained, but it is advisable to manage digital copies as well for on-site response. A searchable file system is helpful when the person responsible changes or urgent maintenance is required.
- When should AS Manuals be updated?
- They should be checked when parts are replaced, manufacturer documents are updated, periodic inspections are being prepared for, or the maintenance personnel responsible change. The latest version should be clearly indicated so that outdated manuals do not remain on site.
- Why should standard price notices be retained?
- They can be used as reference and explanatory materials for part replacement quotations. Costs may vary depending on actual site conditions, but having reference materials makes discussions between the client and the maintenance provider clearer.
Sources
- [1]경기도, 승강기 제조·수입·유지관리업체 현장점검 관련 보도cm.asiae.co.kr
- [2]국가법령정보센터 - 승강기 안전관리법law.go.kr
- [3]한국승강기안전공단koelsa.or.kr
Need to check whether it fits your site?
Tell us the model and site conditions — our team will confirm the specification and send a quote together with certificates and test reports.
